How to set up a WebEx meeting in Microsoft outlook 2016 & 365

 

How to set up a WebEx meeting in Microsoft outlook 2010/2013/2016/2019/365

In the professional business world, almost every company uses Microsoft Outlook as a mailing system. Because Outlook offers some useful features for a business like Inbuilt tools for automation of mails, 3rd party business-related add-ons, set up for Meeting & other options.

Webex is the most used meeting application for business & Learning purposes. Outlook allows us to integrate WebEx in outlook to set meetings and all that stuffs.

There are so many ways to set up a WebEx meeting in Microsoft outlook. But I'll show you the easiest way from that.

Also, most people will find it the easiest and precise way to set up and schedule WebEx meetings on Microsoft Outlook.


Why is Webex not showing up in Outlook?

The reason is you have not integrated WebEx in Microsoft Outlook. There is the Webex plugin available for Outlook. You'll need to download that WebEx Plug-in on Microsoft Outlook.

You can download it from here.


Pre-requisite for setup of Webex meeting in Outlook 

  • Microsoft Outlook desktop app with official Licence
  • Any version of Outlook(2010, 2013, 2016, 2019, 365)
  • Webex Account to sync meetings


How to set up a WebEx meeting in Microsoft outlook?

Here, I am sharing the simplest techniques, which we'll need to install the Webex Outlook plugin.

Set up WebEx meeting on Microsoft Outlook using Add-ins

1. Open the setting section of Microsoft Outlook and select the Manage Add-ins option which will redirect you to the Outlook website add-ins store page.

OR

Just simply click on Microsoft Outlook Add-ins.

Set up WebEx meeting on Microsoft Outlook using Add-ins

2. After the Add-ins page will open, search the query Cisco WebEx Scheduler which is the official Cisco plugin for outlook to set up meetings.

set up a WebEx meeting in Microsoft outlook


3. Click on Add button and it will add the Add-in to your Outlook.

set up a WebEx meeting in Microsoft outlook

4. Now follow the path New Items > Meeting. Then we'll need to fill in all the details as follows:

set up a WebEx meeting in Microsoft outlook

Title:

Required(Attendees):

Optional(Attendees):

Start & End Time:

Location(Virtual):

5. Now Tap on the WebEx icon which we have installed from Add-ins.

set up a WebEx meeting in Microsoft outlook

6. Then log in to your WebEx account on your default browser. Select Get started and enter your meeting URL inside the Textbox. It will connect you with the WebEx meeting server.

7. Now just click on Send. You have done set up of the WebEx meeting in Microsoft Outlook!


How to Schedule WebEx meeting without Outlook

Scheduling the meeting on WebEx can be achieved easily, as WebEx provides great & User-friendly UI for their Desktop and web apps.

1. Open the WebEx website or Desktop app and log in with your WebEx account. Select the Meetings option and Click on Schedule a meeting as shown in the picture.

How to Schedule WebEx meeting without Outlook

2. Now fill in the details like Meeting topic, Date & Time, Attendees, and all that stuff. Click on the Start button. It will remind all the attendees with an email containing the meeting link.

3. Else you can create a template for the meeting format and save it. later you can use it to send mail instantly multiple times.


My views on setting up WebEx meeting on Microsoft Outlook

Scheduling the meeting separately on WebEx & Outlook is not a big deal. Some people find it difficult in attempting both things at the same time.

But, most of the people face issues while setting the WebEx Meeting on Microsoft Outlook.

WebEx provides support for all versions of Microsoft Outlook from 2010 to the latest 365. So this method will work on all versions of Outlook.

If you have any queries regarding this article guide, feel free to ask in the comments. I will definitely help you to solve your problem.

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